In an economic environment when employers are asking you to 'do more with less', employees may find that they are "working out of title". The Local 755 contract addresses this issue, but it may be appropriate to file a "Desk Audit" with the NJ Civil Service Commission.
The first step in the process is to discuss the situation with your supervisor. If the problem does not get resolved, a Position Classification Questionnaire should be completed. In State service, complete form DPF-44S. You must specify the title which you believe is appropriate to the duties you are performing, and explain how the duties at issue are more appropriate to the requested title than to the title in which you are currently serving. The questionnaire should then be submitted to your supervisor to complete and sign. Your supervisor shall forward the completed questionnaire to the program manager/division director to complete and sign. The supervisor and program manager/division director shall complete their portions of the questionnaire and provide their signatures within 15 days of your submission of the appeal to your supervisor. By no later than the end of this period, the program manager/division director shall submit to the agency representative the completed questionnaire, along with your most recent PAR form. Within 10 days of receipt of the appeal, the agency representative shall either notify you that specific additional information is required, or forward the appeal with organizational chart to the appropriate representative of the Civil Service Commission. The agency representative shall notify you of the submission to the Commission representative.
In local service, the appeal must identify the specific duties that do not conform to the specification for the title and, if you propose a different title for the position, an explanation of how that existing title more accurately describes the duties of the position than the current or proposed title. If requested by a representative of the Commission, the appeal shall also include a completed Position Classification Questionnaire (DPF-44) and an organizational chart. If your supervisor has not signed the questionnaire within five working days of receipt of the questionnaire, you may forward the questionnaire to the appropriate representative of the Commission without your supervisor's signature but with a notation of the date of presentation to your supervisor.
It is recommended that you speak with a representative before filing with the Commission. We are here to help you decide if this is your best course of action and to even review your audit before sending it in, giving you your best chance at success.